One of the biggest challenges when moving is sorting through papers whether it be receipts, certificates, tax returns, cards, or letters. Usually, we shove receipts in a drawer and forget about them until the drawer is bulging and won’t shut. We also do the same with our other documents although more important ones we file away. What happens though when our filing cabinets get full? What do we keep and how long do we keep them for? What should we shred or throw away? Shredding is important as it can protect you from the rising danger of identity theft. Plastic and paper that are shred can also be recycled giving you a green thumbs up from the environment. Moving interstate gives you the perfect opportunity get decluttered when it comes to papers. Here is a list to help you keep your papers in order and ready for transit.
1. Keep the following items for about a week, a month, or couple of months then shred and recycle:
Newspapers, flyers, and junk mail. If junk mail has your address or other personal information on it, shred.
Receipts from trivial expenses from ATMs, gas stations, or anything that can’t be used as a write-off for business expenses.
Receipts for purchases that are past the return-if-not-satisfied date.
Cards or notes from well wishers but with no deep sentimental value.
2. Keep the following items filed in a folder for up to a year then shred:
Power and water bills.
TV or cable bills.
Banking or credit notices that come every month.
Monthly wage stubs.
Note that most of these bills or statements can also be paid or read online, so save yourself the trouble of paper mail by going online.
3. Keep these items filed for three to five years then shred:
Receipts or notices related to your business accounts.
Receipts from medical expenses.
4. Keep the following for about seven years then shred:
Anything related to your taxes whether it be state or federal.
5. What never to shred but keep filed forever or indefinitely:
Anything related to your identity such as birth certificates, power of attorney, wills, health directives, passports, vehicle licenses, marriage certificates, divorce papers, adoption papers, or death certificates.
Other legal documents such as loans, ownership titles, binding contracts, or mortgage papers.
Product or service warranties for stoves, fridges, vehicles, etc.
Pertinent yearly banking information or investment portfolio.
Receipts from renovations that are tax deductible.
Insurance information such as life insurance, health insurance, home insurance, and a list and pictures of the things insured in your home.
School records such as transcripts, high school diploma, certificates, awards, or degrees.
Retirement and pension papers.
Photographs, notes, and cards with real sentimental value. Photos can now be stored digitally which makes for more space. If there are a lot of cards and notes with deep sentimental value to you, make a collage of all the notes and cards, frame it, and hang it up. Otherwise, take a photo or a scan of the notes or cards and store the photos and scans digitally.
Store all your important to-keep-forever documents in a separate and lockable filing cabinet or fireproof safe.
If you go with Brisk Transport for your move, all your valuable documents will arrive safely at their destination.
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